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Sedney Institute Privacy Policy
Last Updated: March 2026
Sedney Institute of Technical & Vocational Training (“Sedney Institute”, “we”, “us”, or “our”) is committed to protecting your privacy and handling your personal data responsibly in accordance with the Kenya Data Protection Act, 2019 and other applicable laws.
This Privacy Policy explains how we collect, use, store, disclose, and protect your personal information when you interact with our website, online platforms, training services, and communications.
1. Information We Collect
We may collect the following categories of personal data:
a) Personal Identification Information
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Full name
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Date of birth
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Gender
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National ID / Passport number
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Contact details (phone number, email address, postal address)
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Emergency contact details
b) Academic & Training Information
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Course registrations and enrollment records
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Attendance, assessments, grades, certifications
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Learning progress and performance data
c) Financial Information
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Payment records (fees paid, invoices, receipts)
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Mobile money or bank transaction references (we do not store full card details)
d) Technical & Usage Data
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IP address
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Browser and device information
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Website usage data (cookies, pages visited)
e) Voluntarily Provided Information
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Enquiries, feedback, surveys, forms, emails, or WhatsApp communications
2. How We Use Your Information
We use your personal data to:
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Process admissions, registrations, and enrollments
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Deliver training, assessments, and certifications
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Communicate academic updates, schedules, and notices
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Process payments and maintain financial records
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Improve our services, website, and learning platforms
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Comply with legal, regulatory, and accreditation requirements
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Maintain safety, security, and fraud prevention
3. Legal Basis for Processing
We process personal data based on:
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Your consent
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Performance of a contract (training and service delivery)
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Legal obligations
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Legitimate institutional and educational interests
4. Sharing & Disclosure of Information
Sedney Institute does not sell or rent your personal data.
We may share your information only with:
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Government agencies or regulators where legally required
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Accreditation and examination bodies
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Service providers (IT systems, payment platforms, learning platforms) under strict confidentiality agreements
5. Data Security
We implement appropriate technical and organizational safeguards to protect your personal data from:
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Unauthorized access
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Loss or misuse
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Alteration or disclosure
Access to personal data is limited to authorized staff only.
6. Data Retention
We retain personal data only for as long as necessary to:
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Fulfill educational, administrative, and legal obligations
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Meet statutory record-keeping requirements
Data is securely deleted, anonymized, or archived when no longer required.
7. Your Rights
Under the Kenya Data Protection Act, you have the right to:
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Access your personal data
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Request correction of inaccurate information
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Request deletion of your data (where legally permissible)
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Object to or restrict processing
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Withdraw consent (where applicable)
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Lodge a complaint with the Office of the Data Protection Commissioner (ODPC)
Requests can be made by contacting us using the details below.
8. Cookies & Online Tracking
Our website may use cookies to:
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Improve functionality and user experience
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Analyze website traffic
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Enhance security
You can manage or disable cookies through your browser settings.
9. Children & Minors
Where learners are minors, personal data is collected and processed with the consent of a parent or legal guardian, strictly for educational purposes.
10. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on our website with an updated revision date.
11. Contact Information
For privacy-related enquiries, requests, or complaints, contact us at:
Sedney Institute of Technical & Vocational Training
📍 Nairobi, Kenya
📧 Email: info@sedneyinstitute.ac.ke
📞 Phone: +254705415448