Privacy Policy

Effective Date: 01/02/2025

1. Introduction

Sedney Institute is committed to protecting the privacy of students and certificate holders. This Privacy Policy explains how we collect, use, store, and protect your information when you use the Student Certificate Verification & QR Code Generator system.

2. Information We Collect

We may collect and process the following types of personal data:

✅ Student Information: Full name, student ID, email address, phone number, and course details.
✅ Certificate Data: Certificate number, date of issue, expiry date, and QR code.
✅ Verification Logs: The date, time, and IP address of users verifying certificates.
✅ Communication Data: Email and SMS records related to certificate issuance and verification.

3. How We Use Your Information

We collect your data for the following purposes:

🔹 Certificate Verification – Ensuring authenticity and preventing fraud.
🔹 QR Code Authentication – Quick and secure certificate validation.
🔹 Verification Logs – Tracking and maintaining a secure verification history.
🔹 Notifications & Alerts – Sending verification confirmations via email/SMS.
🔹 Security & Compliance – Preventing unauthorized access and complying with regulations.

4. Data Security & Protection

We implement strict security measures to protect your personal data:

🔐 Encryption: All stored and transmitted data is encrypted.
🔐 Access Control: Only authorized personnel can access certificate data.
🔐 Two-Factor Authentication (2FA): For system administrators managing the database.
🔐 Automatic Expiry: Certificates have built-in expiration dates to prevent misuse.

5. Data Sharing & Third-Party Services

We do not sell or share personal data with third parties, except:

✅ Google Drive & Google Sheets – Used for secure certificate storage and verification logs.
✅ Email & SMS Services (e.g., Twilio, Gmail API) – For sending verification alerts.
✅ Legal Compliance – If required by law enforcement or government authorities.

6. User Rights & Control

You have the following rights regarding your personal data:

✔ Access & Correction – Request a copy of your stored data or correct errors.
✔ Opt-Out of Communications – Unsubscribe from email/SMS alerts at any time.
✔ Data Deletion – Request the removal of your data when no longer needed.

To exercise these rights, please contact us at credentials@sedneyinstitute.ac.ke

7. Changes to this Privacy Policy

We may update this policy periodically. Any changes will be posted on our website, and we will notify users if required.

8. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at:

📧 Email: credentials@sedneyinstitute.ac.ke
📍 Address: Nairobi,Kenya
📞 Phone: 0114849701

By using the Student Certificate Verification & QR Code Generator, you agree to this Privacy Policy.